Virginia Educational Facility Planners
Architectural Exhibit Awards

As a leader in the field of educational facilities, you are invited to participate in the annual Virginia Chapter Exhibition of School Planning and Architecture.

This year’s exhibit and award ceremony will take place in Williamsburg, VA, May 1-2, 2017 as a part of the Virginia Chapter annual conference. All projects will be displayed as a part of the conference exhibition.

Historic Williamsburg

2017 School Planning & Architectural Exhibition Eligibility

Virginia school districts, educational institutions and architectural designers are invited to participate in the 2017 Architectural Exhibit of the Virginia chapter of the Association for Learning Environments. Virginia PreK-12 grade school buildings and post-secondary academic buildings occupied after August 15, 2014 are eligible for exhibition in one of the following categories:

  1. New construction for Elementary (PreK-5 or 6)
  2. Renovations/additions for Elementary (PreK‐ 5 or 6)
  3. New Construction for Middle (6‐8)
  4. Renovations/additions for Middle (6-8)
  5. New Construction for High Schools (9-12)
  6. Renovations/additions for High Schools (9-12)
  7. General Education—completed projects that support instructional/educational spaces in PreK-12 but do not conform to the categories above.
    FOR EXHIBITION ONLY
  8. On the Boards – PreK-12 projects in design or under construction, fitting any of the categories above,
  9. Post-secondary – completed academic/educational projects

Criteria

The jury, which will consist of nationally‐recognized industry‐specific professionals, will consider the planning and design responses in the following focus areas:

  • Community Environment,
  • The Learning Environment,
  • The Physical Environment,
  • The Planning Process,
  • Additional factors that will be considered are:
    • Program response,
    • Innovative elements,
    • Spatial organization,
    • Technology integration,
    • Design efficiency and expansion capability,
    • Safety and security features,
    • Sustainable technologies,
    • The level of community involvement and the degree to which the building facilitates teaching, fosters learning, and raises the bar and promotes excellent school planning, design and construction,
    • Any other criteria deemed important by jury.

Entry Fee

The entry fee for each exhibit is $150 for members and $250 for non-members, including "On the Boards" and "Post-secondary".

Architectural Exhibit Awards registration is closed

Registration should be completed no later than March 17, 2017.

Entry Forms and Submittal Package

The entry forms should be completed no later than March 17, 2017 and emailed to Vijay.ramnarain@doe.virginia.gov.

The project entry PowerPoint slides should be mailed on a CD or other electronic device to reach the address below no later than April 7, 2017 (note: last year a couple of firms submitted flash drives, and some sent in pdf’s and had be called to send PPT files).

Mail to:
Vijay Ramnarain
Department of Education
James Monroe Building, 24th Floor
101 N. 14th Street
Richmond, VA 23219
Phone: 804.225.2035

Downloads:

Schedule

Registration deadline: Friday, March 17, 2017
Submittal of entry materials: Friday, April 7
Display boards set up: Monday May 1, 9:00 am
Jury review of display boards: Monday, May 1, 3:30 pm – 6:00 pm
Jury awards: Tuesday, May 2 – awards luncheon
Display boards' removal: Tuesday, May 2 by 1:00 pm

Supervision and Services

The VA4LE Board reserves the right to assign exhibit space and to withhold from exhibition entries deemed to be unsuitable for display. No special individual lighting or displays will be permitted.

Submittal Format

Both digital and print material will be reviewed by the jury. Complete one set of entry forms for each project being submitted. Each project submission will include (1) one CD of high resolution photographs and the completed forms. Digital materials must be transmitted to Vijay Ramnarain by April 7, 2017 to be reviewed by the jury.

Print materials are to be displayed in the exhibit hall at The Williamsburg Lodge no later than Monday May 1. To better facilitate the submission process, A4LE Virginia (VEFP) has aligned with other organizations to create a submission and collection standard.

Digital Materials

Digital submissions must utilize the pre‐formatted PowerPoint templates (download above).

Slides 1-8: Project slides. Each entry should be accompanied by eight (8) digital slides depicting the essence of the design and its relationship to the educational program. Content should include at a minimum:

  • a site plan with north arrow
  • representative floor plan(s) with relative scale(s)
  • building section (if desired)
  • exterior elevation(s) – drawings and/or photographs
  • interior elevation(s) – drawings and/or photographs
  • before/after images for renovations/additions
Slide 9: Descriptive data slide. Entrants shall include a ninth slide listing essential data:
  • size of site (acres)
  • student capacity*
  • area of building (SF)
  • total project cost**($)
  • cost per square feet (SF/S)
  • cost per student ($/student)
  • space per student (SF/student)
Slide 10: Identification slide. Entrants shall include a tenth slide listing:
  • the name and location of the project (city, state)
  • owner (school division & superintendent)
  • owner's representative
  • design firm including principal-in-charge, project designer and construction administrator
  • educational planner (if any)
  • landscape architect (if any)
  • engineer(s)
  • builder
  • photographer
A digital image of the company logo shall also be included on slide 10 only. During the review anonymity of all entries will be maintained. Names of firms and company logos must not appear on any electronic or print materials reviewed or exhibited. Do not include slide transitions, animations or video/audio in your slides. Do not use proprietary fonts.

Mounts

All entries shall be exhibited on two 24"x24" mounts displayed on easels provided by the exhibitors. Mounts must conform to the specifications indicated. Composition of individual mounts shall be at the discretion of the entrant. Names of design firms and company logos may not appear on drawings, photographs or other materials to be judged, except as instructed on the slides instructions. Due to space constraints only easels will be allowed; all other forms of display are prohibited.

Drawings/Photographs

Drawings and/or photographs should emphasize the design's relationship to the educational program. The inclusion of information about instructional areas is essential. Drawings shall include graphic indications of scale. Likewise, the inclusion of scale models in photographs is helpful. Drawings and/or photographs should include short (one or two word) captions describing the major idea (e.g. Second floor plan, north elevation, science lab).

Display

The architectural exhibits will be displayed in a designated location and space assigned on a first come - first served basis.

Past Winners

Click here to see past Architectural Exhibit Award winners.