Virginia Educational Facility Planners
Sponsor Exhibits

Sponsor exhibit spaces are 6’ x 3’ draped and skirted tables with two chairs and a wastebasket. Please note that pipe and draping are not available. All tabletops will be assigned according to sponsorship levels.

Attendees will join you in Virginia Room EF/Virginia Room Foyer for all meals, keynote speakers, refreshment breaks and receptions throughout the conference. We encourage all sponsors to participate in our interactive conference sessions! No need to stand at your tabletop during session times. Take advantage of the knowledge-building and networking opportunities and join your colleagues at the sessions of your choice. This will be a great opportunity for you to meet with school facility designers, managers, planners and administrators from throughout Virginia.

Sponsor Tabletop Exhibits Virginia Room EF and Virginia Foyer
Set Up Sunday, April 7, 2019 12:00pm – 4:00pm
Tear Down Tuesday, April 9, 2019 3:00pm – 6:00pm

Shipping and Receiving Information

Because of limited storage space, sponsor/exhibitors may ship items to the Hotel no sooner than 3 days prior to the Show. The Exhibitor will pay a $3.00 handling charge per delivered box or item and a $100.00 handling fee per pallet. You may ship your items to the address listed below.

Shipping Address:
Attn: Exhibitor’s Name, Name of Event
The Williamsburg Lodge
310 F South England Street
Williamsburg, VA 23185

Your sponsorship also affords you the opportunity to provide a “takeaway” item or insert to be included in the conference bags. If you are sending “takeaway” items for the conference bags, please note that on your shipping label.

The Hotel’s Business Center will provide reasonable assistance to Sponsors when return shipping arrangements are needed.

Download the Exhibitor Electrical Order Form [coming soon]

Should you wish to have electrical power for your tabletop display, please complete this form and return to:

Conference Services Department
Attn: Dotty Porter, CMP
The Williamsburg Lodge
Fax: 757.565.8604